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	<title>TimeMaker Tips</title>
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	<link>http://tips.timemaker.org</link>
	<description>Getting Efficient for Real...</description>
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		<title>On Fish, Birds, People and Governments</title>
		<link>http://tips.timemaker.org/on-fish-birds-people-and-governments/</link>
		<comments>http://tips.timemaker.org/on-fish-birds-people-and-governments/#comments</comments>
		<pubDate>Sun, 24 Jun 2012 02:33:15 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>

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		<description><![CDATA[If the fish needed the government approval to swim, if the bird needed the governor approval to fly and if men needed the senate approval to walk we had a world without fishes, without birds and with no people. Kbani. &#8230; <a href="http://tips.timemaker.org/on-fish-birds-people-and-governments/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p>If the fish needed the government approval to swim, if the bird needed the governor approval to fly and if men needed the senate approval to walk we had a world without fishes, without birds and with no people.</p>
<p>Kbani.</p>
<p>Translated from Hebrew by Meir Ezra. &nbsp;</p>
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		<title>Visible vs. Invisible, Knowledge vs. Ignorance, Living vs. Dying, Rich vs. Poor</title>
		<link>http://tips.timemaker.org/visible-vs-invisible-knowledge-vs-ignorance-living-vs-dying-rich-vs-poor/</link>
		<comments>http://tips.timemaker.org/visible-vs-invisible-knowledge-vs-ignorance-living-vs-dying-rich-vs-poor/#comments</comments>
		<pubDate>Sun, 24 Jun 2012 02:19:21 +0000</pubDate>
		<dc:creator>meir</dc:creator>
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		<guid isPermaLink="false">http://tips.timemaker.org/?p=258</guid>
		<description><![CDATA[Hello! I hope you are enjoying and have been applying the tips you&#8217;ve learned so far. This is our 10th&#160;tip! Wow! Today, is a little different. Today, the subject is submarines &#8211; so literally let&#8217;s dive right in! Okay. Almost &#8230; <a href="http://tips.timemaker.org/visible-vs-invisible-knowledge-vs-ignorance-living-vs-dying-rich-vs-poor/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p><span style="text-align: left; ">Hello! I hope you are enjoying and have been applying the tips you&rsquo;ve learned so far. This is our 10</span><sup style="text-align: left; ">th</sup><span style="text-align: left; ">&nbsp;tip! Wow!</span></p>
<p>Today, is a little different. Today, the subject is submarines &ndash; so literally let&rsquo;s dive right in!</p>
<p>Okay. Almost anyone knows what a submarine is. Even an 8 year old boy probably has dreams of fighting epic battles in a submarine. It is one of the most fascinating machines in the world. Why? Well, the power of a submarine is simple &ndash;&nbsp;<span style="color:#000080;"><strong><em>it can see everything and no one can see it&hellip;</em></strong></span></p>
<p>A submarine is a deadly weapon.</p>
<p>In fact, I was a submariner in the Israeli Navy, and we used to say that all things at sea can be divided into two categories &ndash; Submarine or Targets. In other words, a submarine could never be a target.</p>
<p>But WHY?</p>
<p><span id="more-258"></span></p>
<p>You cannot attack what you cannot see! Makes sense&hellip;?</p>
<p>While this is great, it will still not be of much value unless you, the invisible one, can see everything.</p>
<p>Now, imagine that a submarine could not see the exact picture on the surface. Imagine it couldn&rsquo;t for sure know what was around it &ndash; it would be quite useless, wouldn&rsquo;t it?</p>
<p>In fact, did you know that really the only thing that changed in regards to submarines and made them so much more powerful since World War II was the fact that their ability to &ldquo;see&rdquo; the picture about them was greatly improved and increased? It&rsquo;s quite interesting&hellip; Isn&rsquo;t it?</p>
<p>So, what does this have to do with business?</p>
<p>Actually, everything!</p>
<p>A business is in a kind of war against the competition; against one&rsquo;s own targets &ndash; ethically and fairly, of course. It can be fun or painful.</p>
<p>It is fun ONLY&nbsp;<span style="color:#000080;"><strong><em>when you win</em></strong></span>.</p>
<p>The question which has been asked and tried for countless centuries, the question which hundreds of books and millions upon millions of words have been spoken about is&nbsp;<strong><em>how do you win?</em></strong></p>
<p>Believe it or not, the fundamental principle here is quite simple, and most people will agree.</p>
<p>To win you need to be a submarine. You need to see all that is going on around you and have no one see you. They should only feel the effect of your actions &ndash; your torpedoes, your guided missiles.</p>
<p>As with submarines, nothing much changes in business other than the technology which enables us to see better, faster and further.</p>
<p>Think of any successful person or business&hellip; Do you know what they are doing internally? Can you see their actions? Or are you only feeling their effects? The latest iPod is Apple&rsquo;s guided missile. The newest blockbuster film is a studio&rsquo;s torpedo. They see us&hellip; they know what we will respond to &ndash; but we can&rsquo;t&nbsp;<em>really</em>&nbsp;see&nbsp;<em>them.</em></p>
<p>However, the minute one does not know what is going on in his business, for example, what each person is doing or where each project stands, that executive becomes the target and so gets continuous, unwelcome surprises.</p>
<p>The same principle goes for any aspect of business. Marketing is a perfect example. The minute you cannot see what your demographic or public is needing or wanting is the minute your product, your film or your idea becomes a flop, a failure, a target.</p>
<p>Today&rsquo;s businesses are FAST. You cannot control a business without a system anymore &ndash; it is a fact.</p>
<p>The way to become effective is to develop the management tools that will allow you to see ALL that is going on in and around your business.</p>
<p><span style="color:#000080;"><strong>You need to SEE and hence CONTROL.</strong></span></p>
<p>BTW &ndash; when I say control think horse whisperer, think orchestra conductor&hellip;</p>
<p>The fact is:</p>
<p><strong><em>1.&nbsp;&nbsp;&nbsp;&nbsp;</em></strong><strong><em>You cannot control what you cannot see!</em></strong></p>
<p><strong><em>2.&nbsp;&nbsp;&nbsp;&nbsp;</em></strong><strong><em>To control effectively you must be invisible!</em></strong></p>
<p>Therefore, you MUST be able to see all Communications, Tasks, Plans, Programs, Projects, CRM items, Work Flow Items, Issues and Meetings. That is the way you will be able to control.</p>
<p>If you do not have this ability &ndash; you are a target!</p>
<p>Imagine having a board that shows you all there is to see&hellip; A board that allows you to manage all workloads so that when you assign a task or a plan, you KNOW the person has the time to and can do the job.</p>
<p>Imagine knowing when some task did not happen&hellip;</p>
<p>Imagine a total certainty that all is under control. A full picture.</p>
<p>Imagine having your own Command and Control Center &ndash; what would happen if you could&nbsp;<em>really</em>&nbsp;have this sort of information &#8211; in real time?</p>
<p>Well&hellip; There is no need to imagine &ndash; I can show you&nbsp;<strong><em>exactly</em></strong>&nbsp;how it gets done.</p>
<p>If you are serious about getting effective &ndash; contact me by e-mailing to&nbsp;<a href="mailto:TMTips@TampaBay.rr.com">TMTips@TampaBay.rr.com</a>.</p>
<p>For now, here are our Do&rsquo;s and Don&rsquo;ts that will point you in the right direction&hellip;</p>
<p><span style="color:#ff0000;"><strong>Don&rsquo;t:</strong></span></p>
<ol>
<li>Hope things will get done since you&rsquo;ve just asked for them &ndash; chances are they won&rsquo;t.</li>
<li>Simply accept &ldquo;OK&rdquo; or &ldquo;It&rsquo;s done&rdquo; as a reply to a task.</li>
<li>Allow delays.</li>
<li>Hope things are planned &ndash; they are not.</li>
</ol>
<p><span style="color:#006400;"><strong>Do:</strong></span></p>
<ol>
<li>Assign tasks for anything which you need done by a specific time and ensure you have a system that will follow it to completion.</li>
<li>Assign tasks ONLY based on the performer&rsquo;s ACTUAL workload.</li>
<li>Establish a system in which people report task completion with all relevant data or proof and evidence that the task was done.</li>
<li>Verify and follow up that any reported completion is actually completed.</li>
<li>Ensure any result you desire that requires more than one action is broken down into a plan. If it&rsquo;s a one step process &ndash; fine. Otherwise, the minute it becomes more involved, break it down to a plan &ndash; you&rsquo;ll thank yourself!</li>
<li>Have a board that shows all that is planned into the future &ndash; that is the only way to predict the future.</li>
<li><strong>Be invisible but make your presence felt.</strong></li>
</ol>
<p><em>It may seem a bit &ldquo;complex&rdquo; or a hassle, but believe me it is much simpler than to live a life of uncertainties &ndash;&nbsp;<strong>a life of being poor</strong>.</em></p>
<p>If you feel you are already super organized but want to improve, or if are not sure how to get from where you are to where you need to be, contact me and I will be very happy to arrange the needed help &ndash; it will change your life &ndash; I promise.</p>
<p><strong>Best Regards,</strong></p>
<p><strong><span style="color:#000080;">Meir Ezra</span></strong></p>
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		<title>The Organizational Cancer</title>
		<link>http://tips.timemaker.org/the-organizational-cancer/</link>
		<comments>http://tips.timemaker.org/the-organizational-cancer/#comments</comments>
		<pubDate>Tue, 12 Jun 2012 07:15:02 +0000</pubDate>
		<dc:creator>meir</dc:creator>
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		<description><![CDATA[Hello and welcome to TimeMaker’s next tip for efficiency and effectiveness. Today we will be covering the silent killer of any organization – cancer. Much like a body, the “organizational cancer” is silent. But what is cancer in the body really and what is &#8230; <a href="http://tips.timemaker.org/the-organizational-cancer/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<div style="color: #000000; font-family: Arial, sans-serif; text-align: left;">
<p><span style="color: #000080;"><strong><span style="font-size: 14px;"><span style="text-align: left;">Hello and welcome to TimeMaker’s next tip for efficiency and effectiveness.</span></span></strong></span></p>
<p><span style="font-size: 14px;">Today we will be covering the </span><em style="font-size: 14px;">silent</em><span style="font-size: 14px;"> killer of any organization – cancer.</span></p>
<p><span style="font-size: 14px;">Much like a body, the “organizational cancer” is silent. But what is cancer in the body </span><em style="font-size: 14px;">really</em><span style="font-size: 14px;"> and what is the organizational cancer?</span></p>
<p><span style="font-size: 14px;">Most people cringe just at hearing the word “cancer”, but most people also don’t really know what it is…<span id="more-226"></span><span style="font-size: 14px; color: #000000; font-family: Arial, sans-serif;">Cancer is a belief by a part of the body that it has no future. Therefore, that part of the body goes into an insane effort to survive and recreate itself and hence, like any insane action, this brings about destruction.</span></span></p>
<p><span style="font-size: 14px;">Cancer happens in a body due to long-term nutrition disturbance that causes an incomplete operation of one or more parts of the body.</span></p>
<p><span style="font-size: 14px;">The body is an organization (like any other) that is composed of “anchor” points. An anchor point is any vital point on which a foundation is built. The body has anchor points like the head, arms, elbows etc. The body also has a communication system and a mind. The body gets its commands from the spirit.</span></p>
<p><span style="font-size: 14px;">To have cancer, one or more parts of the body does not PRODUCE what it is supposed to produce &#8211; or it does not produce properly in some way. That part stopped being part of the team &#8211; –the body.</span></p>
<p><span style="font-size: 14px;">Now, let’s look at an organization.</span></p>
<p><span style="font-size: 14px;">An organization is composed of anchor points (like people, phones, computers, etc.). An organization has a communication system (the lines by which information flows); and an organization has a mind (the organizational data). This is all controlled by its executives (the spirit behind the activity).</span></p>
<p><span style="font-size: 14px;">To have cancer, like in the body, one or more parts of the organization does not PRODUCE what it is supposed to produce &#8211; or it does not produce properly in some way. That part stopped being part of the team – the company.  </span></p>
<p><span style="font-size: 14px;">The results can be seen as DELAYS.</span></p>
<p><span style="color: #006400;"><strong style="font-size: 14px;"><em>DELAYS ARE THE ORGANIZATIONAL CANCER.</em></strong></span></p>
<p><span style="font-size: 14px;">The key indications by which one can tell an organization (or life) is experiencing the Organizational Cancer are as follows:</span></p>
<ul>
<li><span style="font-size: 14px;">It seems the day is over before one managed to do what one needed to do.</span></li>
<li><span style="font-size: 14px;">One continuously confronted with bad news and situations which need handling.</span></li>
<li><span style="font-size: 14px;">One feels overworked.</span></li>
<li><span style="font-size: 14px;">One’s inbox is full, things get delayed and one experience backlog.</span></li>
<li><span style="font-size: 14px;">The more one’s pushes the harder it is.</span></li>
<li><span style="font-size: 14px;">The income simply refuses to go up despite all efforts.</span></li>
<li><span style="font-size: 14px;">The profit drops.</span></li>
<li><span style="font-size: 14px;">The atmosphere is tense.</span></li>
<li><span style="font-size: 14px;">Work is no fun – you feel sick.</span></li>
</ul>
<p><span style="font-size: 14px;">Familiar with this? Read on…</span></p>
<p><strong style="font-size: 14px;">Delays happen for the following reasons:</strong></p>
<p><strong style="font-size: 14px;">Unknown Workload</strong><span style="font-size: 14px;">: The work load (how much work one allocates, by the hour, for actual productive activity in a given day) of employees is unknown to staff and executives. LOOK over your post (job) and your juniors’ posts and check – can you tell yourself clearly what you have to do every hour in the next week versus what you planned, wanted or needed to do? If you do not have a tool that SHOWS you the full picture at a glance, then you do not know what is the workload and you will develop the organizational cancer sooner or later… if you haven’t already.</span></p>
<p><strong style="font-size: 14px;">Inability to Demand Results</strong><span style="font-size: 14px;">: Inability to demand compliance comes about due to the fact that you cannot see what needs to be done. When you cannot see what needs to be done you can not demand compliance… You need to be able to SEE and therefore demand productivity where due.</span></p>
<p><strong style="font-size: 14px;">Unknown Results</strong><span style="font-size: 14px;">: If you do not have a way to compare past results to what was supposed to have been done, you will manage by rumors and so will inevitably make mistakes.</span></p>
<p><strong style="font-size: 14px;">Lack of Workflows</strong><span style="font-size: 14px;">: Assuming you have a product to sell, the basic barrier to expansion will be a lack of administrative systems. Missing the needed, set out, and organized workflows will bring about major delays.</span></p>
<p><strong style="font-size: 14px;">Injustice</strong><span style="font-size: 14px;">: Lack of the above knowledge will result in injustice. Justice is any action you take on a group member to ensure he operates on the agreements of the group. Sending a person to jail would be defined as justice because you are ensuring that person does not break group agreements any longer. Injustice is the opposite. It is enforcing agreements but wrongly or to the wrong person. It is sending an innocent person to jail. So, an inability to correctly see the above data and information will lead to injustice in your organization. Targeting the wrong people, etc. You need to be able to apply  justice to the correct people and in correct situations. Injustice leads to an unwillingness to produce. Correct justice leads to increased morale for all.</span></p>
<p><span style="font-size: 14px;">The above five points are not opinions – they are proven facts.</span></p>
<p><span style="font-size: 14px;">The following do’s and don’ts will give you the basic handling so you no longer suffer, or will ever suffer, from this cancer:</span></p>
<p><span style="color: #ff0000;"><strong style="font-size: 14px;"><em>Do Not:</em></strong></span></p>
<ol>
<li><span style="font-size: 14px;">Assign work without a clear picture of the workload of the person who is supposed to perform the job.</span></li>
<li><span style="font-size: 14px;">Manage without a clear picture of the overall plan &#8211; broken down to what needs to be done per day and per hour – yes PER HOUR.</span></li>
<li><span style="font-size: 14px;">Handle work as unique. Work actions are not unique. 99% of all things in life repeat themselves, and it’s the same with work. Working <em>without</em> a specific workflow (set out steps in sequence to achieve a particular result) for the handling of most activities in your business will create delays that will eventually kill your organization.<br />
<span style="font-size: 14px;"><strong>Note:</strong> The difference between big successful companies and small companies, given the fact there is a product to sell, is one thing: Big companies have most of their activities work flowed (see McDonald, Starbucks, AT&amp;T etc.), while small companies handle most of their activities as unique.<br />
<strong style="font-size: 14px;"><em>Organizational skills, believe it or not, define your success.</em></strong></span></span></li>
<li><span style="font-size: 14px;">Manage without statistics that show exactly what were the results of the person’s activities.</span></li>
<li><span style="font-size: 14px;">Penalize productive people – regardless of the situation.</span></li>
</ol>
<p><span style="color: #006400;"><strong style="font-size: 14px;"><em>Do:</em></strong></span></p>
<ol>
<li><span style="font-size: 14px;">Establish a TOOL that will show you, <em>in real time,</em> all delays and all current and future workloads.</span></li>
<li><span style="font-size: 14px;">Plan exactly what needs to be done &#8211; breaking the actions down to daily and hourly actions.</span></li>
<li><span style="font-size: 14px;">Figure out the workflows in your organization and establish a SYSTEM that will put most actions in the organization on workflows – this is the key for success.</span></li>
<li><span style="font-size: 14px;">Establish a way to collect and analyze ALL people’s results in the organization and reward and penalize people ONLY based on their results. An ideal system, in fact, would pay all people in the organization based on their results and not based on time.</span></li>
</ol>
<p><span style="font-size: 14px;">And that’s it! Read the above a couple of times if needed because the information is KEY.</span></p>
<p><span style="font-size: 14px;">It is clear that to operate as described above one would need the help of technology &#8211; a software.</span></p>
<p><span style="font-size: 14px;">After years of research I have found that NO SOFTWARE actually takes care of the above. In fact, the software designers did not understand the problem (funny enough) and therefore did not create the correct solution.</span></p>
<p><span style="font-size: 14px;">TimeMaker developed the only software that is the </span><em style="font-size: 14px;">cure</em><span style="font-size: 14px;"> for the organizational cancer!</span></p>
<p><span style="font-size: 14px;">I invite you to contact me for a free presentation. I guarantee it will be the start of a new life for you and your organization.</span></p>
<p><span style="font-size: 14px;">Contacting me by the 22</span><sup>nd</sup><span style="font-size: 14px;"> of June will make you eligible for TimeMaker’s special 15% discount. E-mail me NOW at </span><a style="font-size: 14px;" href="mailto:Sales@TimeMaker.org">Sales@TimeMaker.org</a><span style="font-size: 14px;">.</span></p>
<p><span style="font-size: 14px;">Looking forward to hearing from you soon!</span></p>
<p><span style="font-size: 14px;">This week, cure cancer! And have the best week yet!</span></p>
<p><span style="color: #000080;"><strong style="font-size: 14px;"><em>Best Regards,</em></strong></span></p>
<p><span style="color: #000080;"><span style="font-size: 14px;">Meir Ezra</span></span></p>
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		<title>THE KEY FOR SUCCESS</title>
		<link>http://tips.timemaker.org/the-key-for-success/</link>
		<comments>http://tips.timemaker.org/the-key-for-success/#comments</comments>
		<pubDate>Mon, 28 May 2012 06:55:29 +0000</pubDate>
		<dc:creator>meir</dc:creator>
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		<guid isPermaLink="false">http://tips.timemaker.org/?p=218</guid>
		<description><![CDATA[Hello and welcome to our next tip! Today we will be covering a very important subject which most people know is important, yet somehow hardly use properly. It is actually so vital that without it, nothing can exist. With it, &#8230; <a href="http://tips.timemaker.org/the-key-for-success/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p><strong style="color: rgb(0, 0, 205); ">Hello and welcome to our next tip!</strong></p>
<p>Today we will be covering a very important subject which most people know is important, yet somehow hardly use properly.</p>
<p>It is actually so vital that without it, nothing can exist. With it, you can take any dream in life, in business, even in relationships and make it come true.</p>
<p>It is, in fact, the key to ANY success.</p>
<p><span id="more-218"></span></p>
<p><strong><span style="color:#ff0000;">It is planning.</span></strong></p>
<p>This subject is so vast and powerful that cramming it into one tip is impossible. Therefore, this tip will be broken down over two weeks.&nbsp;</p>
<p>This tip is appropriately called <strong><span style="color:#ff0000;">TO PLAN OR NOT TO BE</span></strong> as a twist on Shakespeare&rsquo;s famous line, &ldquo;To be or not to be.&rdquo; Because in fact, without planning, you cannot BE &ndash; nothing can exist if it&rsquo;s not planned.</p>
<p>Let me explain.</p>
<p>Planning turns dreams into reality &ndash; without planning, nothing will happen.</p>
<p>ALL the things you see around you, from your watch, to your computer, to your food, even to your body were dreamed up at one point or another. The only way these dreams became a reality was because someone planned and then executed the PLANS.</p>
<p>The reason people fail to achieve their dreams and eventually stop dreaming is simple (by the way, this is the point at which a person dies &ndash; that moment he stops dreaming) &ndash; they FAIL TO PLAN and so they get busy executing actions that don&rsquo;t forward them towards their dreams.</p>
<p>If you will sit and list all the things you have done in the past week and then ask yourself which SPECIFIC PLAN each item forwarded, chances are that most of the actions are things you &ldquo;needed to do&rdquo; but they did not forward any real plan.</p>
<p>If you will look back in your life you will see those things that became a reality were planned and those that stayed at the dream stage simply were never planned. To make one somehow &ldquo;comfortable&rdquo; with himself, one decided the dream was unreal, or too big, or whatever &ndash; these are all an attempt to explain why one did not turn the dream into a reality &ndash; but unfortunately these reasons are all false.</p>
<p>Dreams do not become a reality ONLY because the steps needed to turn those dreams into reality never got planned and so there was nothing to execute. Unfortunately, most people don&rsquo;t know these steps&hellip;</p>
<p>Aside from specific do&rsquo;s and don&rsquo;ts, there are 7 laws for planning which, if understood and followed, open the door for all success.</p>
<p>It is this very subject we will cover in next week&rsquo;s tip.</p>
<p>It is quite a technical subject but, as you can imagine, it is beyond vital.</p>
<p>If you can&rsquo;t wait for next week, I don&rsquo;t blame you&hellip; For this reason, I will be holding a free webinar which I will be personally delivering. In it, we will cover:</p>
<p>The seven laws of planning.</p>
<ul>
<li>What you must NEVER do if you&rsquo;re trying to make a dream come true.</li>
<li>The planning secrets which have been right under your nose, but you&rsquo;ve just never seen or known.</li>
<li>What you NEED to make sure happens as you&rsquo;re creating a plan.</li>
<li>Any questions you&rsquo;ve had on any of the tips (including this one).</li>
<li>And much more&hellip;</li>
</ul>
<p>By fully understanding the principles you will be unstoppable &ndash; and that will be the product of this webinar.</p>
<p>The webinar will be held on (this date) and (this time). To register, <strong><em><a href="http://www.anymeeting.com/PIID=EE56DF878546">CLICK HERE</a></em></strong>.</p>
<p>Get ready to TURN YOUR DREAMS INTO REALITY!</p>
<p>For all the rest, I look forward to seeing you next week with Tip #8.</p>
<p>Meir Ezra,</p>
<p>Founder &ndash; TimeMaker</p>
<p><em>This tip was brought to you by TimeMaker &ndash; the #1 task and project management software in the world &#8211; specializing in saving you time and money.</em></p>
<p>&nbsp;</p>
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		<title>SMILING FOR FILING</title>
		<link>http://tips.timemaker.org/smiling-for-filing/</link>
		<comments>http://tips.timemaker.org/smiling-for-filing/#comments</comments>
		<pubDate>Mon, 27 Feb 2012 09:35:31 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[efficiency]]></category>
		<category><![CDATA[emails]]></category>
		<category><![CDATA[production]]></category>
		<category><![CDATA[task]]></category>
		<category><![CDATA[time saving]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=193</guid>
		<description><![CDATA[Hello! I hope you are enjoying and have been applying the tips you&#8217;ve learned so far. This is the 6th of fourteen e-mail tips. It is simple but effective, and we&#8217;ve included some helpful videos and the usual do&#8217;s and &#8230; <a href="http://tips.timemaker.org/smiling-for-filing/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<div><span style="text-align: left; ">Hello! I hope you are enjoying and have been applying the tips you&rsquo;ve learned so far. This is the 6th of fourteen e-mail tips. It is simple but effective, and we&rsquo;ve included some helpful videos and the usual do&rsquo;s and don&rsquo;ts &ndash; enjoy!</span></div>
<div>&nbsp;</div>
<div>Ah&hellip; good times&hellip; nostalgia&hellip; We love these sorts of memories. Imagine life with no memories! This is why our mental records are so important &ndash; so we can look back, think about moments, enjoy them and learn from them. But it goes much deeper, and this is what this tip is about.</div>
<div>&nbsp;</div>
<div>A person uses his memory to make decisions by referring to past experiences. The better a person&rsquo;s memory is (meaning his or her record and the ability to access that record), the more data he has to work with and, thus, the better his decisions are.</div>
<p><span id="more-193"></span></p>
<p>A person without memory or with an inability to access past experiences will be extremely limited in his abilities &#8211; he or she will be slow, confused and will make mistakes. Makes sense, right?</p>
<div>A COMPANY without a memory or with an inability to access its past will be extremely limited in its abilities &#8211; it too will be slow and confused.</div>
<div>&nbsp;</div>
<div>The company&rsquo;s memory is composed of its written and spoken communications.</div>
<div>&nbsp;</div>
<div>Spoken communication carry the liability of not being recorded and so inevitably bring about misunderstandings (arguments, upsets, things not getting done when you clearly told the person to do it, etc.) &ndash; more on the handling of this specific &ldquo;disease&rdquo; in future tips.</div>
<div>&nbsp;</div>
<div>So, a company should insist that the majority of its communications be written. A company should put up a red flag at any production-related communications which have not been reduced to writing &ndash; this has a serious potential of becoming a problem!</div>
<div>&nbsp;</div>
<div>To be able to access the written communications of an organization or any group FAST, they should all be filed in a specific, organized manner.</div>
<div>&nbsp;</div>
<div>Most of today&rsquo;s written communications are in e-mail form, and this tip is about how to give the <em>correct</em> solution for managing e-mail communications! &nbsp;</div>
<div><strong style="color: rgb(255, 0, 0); "><em>Do not:</em></strong></div>
<div><strong>Use your inbox or your &ldquo;Deleted Items&rdquo; folder as your e-mail storage location and/or archive. </strong>Using your inbox as an e-mail storage will eat away your attention units!! Remember? (See &ldquo;<a href="http://tips.timemaker.org/?p=16">You Touch It, You Play It</a>&rdquo; tip). Using your inbox as storage or filing will make it hard to find what you need and will slow you down (every time you need to sift through it all, blah blah blah &ndash; not good!). Of course, on top of what you&rsquo;ve received you also have the Sent items folder with all the sent communications.</div>
<div>&nbsp;</div>
<div>Clearly the e-mails start adding up quickly and soon you have thousands of e-mails to sift through to find just one &ndash; and don&rsquo;t think search tools will help (sometimes you can&rsquo;t remember key words, it&rsquo;s slow, you end up not finding things anyway, etc.)! Again, not good!</div>
<div>&nbsp;</div>
<div>Using the Deleted Items folder is not only dangerous (you may lose the data!) but also, since the data is not organized, it will be hard to find and will slow you down.</div>
<div>&nbsp;</div>
<div><span style="color:#008000;"><strong><em>Do:</em></strong></span></div>
<div>1.&nbsp;&nbsp;&nbsp; Create folders based on a subject (for example &ldquo;Company X&rsquo;s Contract&rdquo;) or based on a person&rsquo;s name and file all related e-mails to that folder. Though it seems like extra work, it is <em>such</em> a time saver and you will be thanking yourself later! &nbsp;</div>
<div>2.&nbsp;&nbsp;&nbsp; Remember to handle junk e-mails or other unnecessary mail CORRECTLY by applying Tip 4, &ldquo;<a href="http://tips.timemaker.org/?p=168">Annihilating Junk E-Mails Once and For All</a>&rdquo;.</div>
<div>3.&nbsp;&nbsp;&nbsp; Ensure the e-mail software you are using allows you to easily create filing rules. This is a new, very powerful concept for CORRECTLY filing emails. To understand this better, <a href="http://www.youtube.com/watch?v=DQH5MQaoyXI">click here</a>.</div>
<div>4.&nbsp;&nbsp;&nbsp; Lastly, there IS a correct way to deal with Sent Items. Just like paper, the fact its electronic makes no difference &ndash; these e-mails should be organized too!</div>
<div>&nbsp;</div>
<div>They actually should be filed in the SAME folder as the corresponding received e-mails and should not be stuffed in the Sent Items folder. For example, all mail received <em>and sent</em> to and from Company X should be put in the same Company X folder.</div>
<div>&nbsp;</div>
<div>This way, you have a perfect chronological order of all communications in one easy to find, organized location.</div>
<div>&nbsp;</div>
<div>Your e-mail software should also do this for you automatically. Again, this is a revolutionary concept. To understand this further, <a href="http://www.youtube.com/watch?v=zIMlCzsfjFQ">click here</a>.</div>
<div>&nbsp;</div>
<div>When these rules are applied you become completely airtight. Everything is sealed and nothing falls through the cracks. Writing cannot be argued with, and when it&rsquo;s all recorded, stored and easily accessible, you are that much more ahead in being efficient now and for the future.</div>
<div>&nbsp;</div>
<div>I look forward to seeing you next week with Tip #7. Please don&rsquo;t hesitate to let me know if you have any questions, comments or feedback.</div>
<div>&nbsp;</div>
<div>Cheers to efficiency, power, money and, of course, well kept memories!</div>
<div>&nbsp;</div>
<div><strong>Meir Ezra,</strong></div>
<div>Founder &ndash; TimeMaker</div>
<div>&nbsp;</div>
<div><em>This tip was brought to you by TimeMaker &ndash; the #1 task and project management software in the world &#8211; specializing in saving you time and money.</em></div>
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		<title>Atmosphere is EVERYTHING…</title>
		<link>http://tips.timemaker.org/atmosphere-is-everything/</link>
		<comments>http://tips.timemaker.org/atmosphere-is-everything/#comments</comments>
		<pubDate>Sat, 14 Jan 2012 15:04:06 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[efficiency]]></category>
		<category><![CDATA[emails]]></category>
		<category><![CDATA[production]]></category>
		<category><![CDATA[task]]></category>
		<category><![CDATA[time saving]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=178</guid>
		<description><![CDATA[Hello! I hope you enjoyed and have been applying the tips you&#8217;ve learned so far. This is the 5th&#160;of fourteen e-mail tips. I believe you will learn a lot in the following:&#160; In life, no matter where you are or &#8230; <a href="http://tips.timemaker.org/atmosphere-is-everything/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p><span class="rvts16FontxStyle">Hello! I hope you enjoyed and have been applying the tips you&rsquo;ve learned so far. This is the 5</span><span class="rvts17FontxStyle">th</span><span class="rvts16FontxStyle">&nbsp;of fourteen e-mail tips. I believe you will learn a lot in the following:&nbsp;</span></p>
<div dir="LTR">In life, no matter where you are or what you do, the atmosphere of the area sets the stage for what is about to come. It is a kind of soundtrack to your life for that moment. If you arrive at a party and there is a tense and awkward feeling in the air, chances are the party won&rsquo;t get off the ground unless something changes. Much like in a movie, where the music sets your emotion (is it scary, is it cheerful, is it sad&hellip;), at work, your environment is your atmosphere and your soundtrack. Your environment defines your state of mind and, hence, determines whether or not you are able to operate smoothly and productively.</div>
<div dir="LTR"><span id="more-178"></span></div>
<div dir="LTR"><span class="rvts16FontxStyle">When you work in a noisy, disruptive, unorganized environment,&nbsp;</span><span class="rvts18FontxStyle">this</span><span class="rvts16FontxStyle">&nbsp;is the atmosphere set, and your production (if you do actually manage to get anything done) will be limited.&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">It is a known fact that power (</span><a class="rvts28FontxStyle" href="http://tips.timemaker.org/?p=53">explained in Tip # 2 &ndash; FIFO</a><span class="rvts16FontxStyle">) gets generated by a&nbsp;</span><span class="rvts18FontxStyle">concentrated</span><span class="rvts16FontxStyle">&nbsp;effort on what is being worked on. You can&rsquo;t push a car while smoking a cigar. You need to get all your attention on ONE thing to generate&nbsp;</span><span class="rvts18FontxStyle">true&nbsp;</span><span class="rvts16FontxStyle">power. With anyone successful, if you look, you&rsquo;ll see they have a high ability to concentrate on one task at a time (</span><a class="rvts28FontxStyle" href="http://tips.timemaker.org/?p=16">refer to Tip #1, You Touch It, You Play It</a><span class="rvts16FontxStyle">). This is the measurement of efficiency and power.&nbsp;&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">Take a step back and think about yesterday&rsquo;s production. How was it&hellip;? How did you operate&hellip;? You will probably realize most of your time was spent on &ldquo;internal noise&rdquo;. By &ldquo;internal noise&rdquo; is meant unnecessary additional clutter or actions (whether it is sounds, a dirty space, people saying things to you all the time, stopping and checking your favorite social networking sites, etc.). This &ldquo;noise&rdquo;, or lack of focus = the wrong atmosphere.&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts15FontxStyle">YOU can set yourself up to work in an optimum atmosphere.&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">Imagine you had an extra four hours per day&hellip; How much more money would you be able to make? How much more could you do and get done?</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">The following do&rsquo;s and don&rsquo;ts will guide you through correctly setting up the atmosphere. This, guaranteed, will increase your productivity, create more time for you to do the things you love, and you will feel GOOD.&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">Here they are&hellip;&nbsp;</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><strong><span style="color:#ff0000;"><span class="rvts20FontxStyle">Do not:</span><span class="rvts21FontxStyle">&nbsp;</span></span></strong></div>
<ol dir="ltr">
<li><span class="rvts16FontxStyle">Have people constantly coming to your office with questions, problems etc.&nbsp;</span></li>
<li><span class="rvts16FontxStyle">Have your phone, Skype, or any other communication devices on while answering your e-mails (or getting any work done, for that matter).&nbsp;</span></li>
<li><span class="rvts16FontxStyle">Have your TV, Facebook, or other internet-related things running in the background.</span></li>
<li><span class="rvts16FontxStyle">Have other forms of disruptions or active notifications.</span></li>
</ol>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><strong><span style="color:#008000;"><span class="rvts24FontxStyle">Do:</span><span class="rvts21FontxStyle">&nbsp;</span></span></strong></div>
<ol>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">First of all, ensure your computer performs properly.</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Have your space clean and neat. Every morning or so, wipe down your desk, your keyboard, your screen. Crazy as it sounds, a clean space makes a huge difference. A clean environment equals a clear state of mind.&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Set up a specific time slot for the handling of e-mails, and, at that time, handle your e-mails. At all other times: produce what you are supposed to be working on and&nbsp;</span><span class="rvts15FontxStyle">ensure it forwards the company&rsquo;s strategy</span><span class="rvts16FontxStyle">.&nbsp;</span></li>
<li class="rvps4ParagraphxStyle" style="margin-left: 0px; "><span class="rvts18FontxStyle">Bonus Note</span><span class="rvts16FontxStyle">: Most people drop their dreams thinking they were unrealistic in the first place&hellip; but, the truth is, they just do a lot of things that&nbsp;</span><span class="rvts18FontxStyle">don&rsquo;t forward</span><span class="rvts16FontxStyle">&nbsp;their original dreams. Therefore, they mistakenly conclude their dreams are not even achievable. People, sadly, keep dropping dreams until, when one drops his or her last dream, the lights go out&hellip; This will not happen to you! We&rsquo;ll be covering it much more in depth on the future tip &#8211; TO PLAN OR NOT TO BE.</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Work in a space that is separate and quiet if possible. You can also make a simple &ldquo;Please Do Not Disturb&rdquo; sign for your door&hellip; it works.&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Ensure all your e-mails arrive to one inbox (route Gmail, AOL, Yahoo, Outlook, etc. to your preferred e-mail program).&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Turn off all communication devices &ndash; ensure nothing can disturb you. Yes, phone off, Skype off, etc.&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Turn off the TV and also all internet-related pages.&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">Some people enjoy working with music and it doesn&rsquo;t distract them. Some people can work with music that has no words. Some people get distracted by music. Determine this for yourself.&nbsp;</span></li>
<li class="rvps3ParagraphxStyle" style="margin-left: 0px; "><span class="rvts16FontxStyle">If you use a mobile device such as Blackberry, ensure any action done on the mobile device is totally in sync with your computer. In other words, we don&rsquo;t want double work &ndash; If you delete or file an e-mail on your phone or computer, they should both line up, same thing goes for Calendar appointments, etc.</span></li>
</ol>
<div dir="LTR"><span class="rvts16FontxStyle">The idea is to be able to work distraction-free &ndash; to have a beautiful, paradise work atmosphere so you can GET THINGS DONE&nbsp;</span><span class="rvts18FontxStyle">efficiently</span><span class="rvts16FontxStyle">. There may be some things you thought of which haven&rsquo;t been listed, that&rsquo;s good &ndash; work on those as well! It all sounds simple&hellip; and you may be saying, &ldquo;I already knew that!&rdquo; Well, have you been doing it?</span></div>
<div dir="LTR">&nbsp;</div>
<div dir="LTR"><span class="rvts16FontxStyle">Looking forward to seeing you next week with Tip #6. Any questions, comments or feedback is more than welcome!</span></div>
<div dir="LTR">&nbsp;</div>
<div dir="LTR"><strong><span class="rvts16FontxStyle">Meir Ezra,</span></strong></div>
<div dir="LTR"><span class="rvts16FontxStyle">Founder &ndash; TimeMaker</span></div>
<div dir="LTR"><span class="rvts16FontxStyle">&nbsp;</span></div>
<div dir="LTR"><span class="rvts25FontxStyle">This tip was brought to you by TimeMaker &ndash; the #1 task and project management software in the world &#8211; specializing in saving you time and money.</span></div>
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		<title>ANNIHILATING JUNK E-MAILS ONCE AND FOR ALL</title>
		<link>http://tips.timemaker.org/annihilating-junk-e-mails-once-and-for-all/</link>
		<comments>http://tips.timemaker.org/annihilating-junk-e-mails-once-and-for-all/#comments</comments>
		<pubDate>Wed, 04 Jan 2012 04:41:59 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=168</guid>
		<description><![CDATA[You&#8217;ve reached our 4th&#160;tip. Wow! It&#8217;s been four weeks. I hope you&#8217;re already feeling a difference in the way you&#8217;re operating. Let me give you more. This week&#8217;s tip is important&#8230; Emergencies come about by a failure to handle,&#160;on time,&#160;what &#8230; <a href="http://tips.timemaker.org/annihilating-junk-e-mails-once-and-for-all/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p>You&rsquo;ve reached our 4<sup>th</sup>&nbsp;tip. Wow! It&rsquo;s been four weeks. I hope you&rsquo;re already feeling a difference in the way you&rsquo;re operating. Let me give you more. This week&rsquo;s tip is important&hellip;</p>
<p>Emergencies come about by a failure to handle,&nbsp;<em>on time,</em>&nbsp;what needs to be dealt with. This can happen for many reasons, but it always manifests itself by an overloaded inbox. If you want a quick indication of the condition of a person&rsquo;s area of responsibility, look to one thing &ndash;&nbsp;<em>the state of the inbox</em>.</p>
<p>The rule is: FULL, BACKLOGGED INBOX = UNCONTROLLED AREA.</p>
<p><span id="more-168"></span></p>
<p>All our tips are aimed at putting you in control over your inbox. You will find that your feeling is greatly controlled by the state of your inbox: an uncontrolled or full inbox = a short fuse and stress; while a controlled or empty inbox = a bright future and success.</p>
<ul>
<li>The state of mind of an executive is defined by his inbox.</li>
<li>The state of mind of an office worker is defined by his inbox.</li>
<li>The general state of a company is defined by the states of its inboxes.</li>
</ul>
<p>One of the artificial inbox fillers is the seemingly never-ending stream of junk, spam or various unnecessary e-mails. Most people use an e-mail service provider that utilizes an effective spam filter which automatically removes much of the spam. Most people also rightly use the &ldquo;unsubscribe&rdquo; option; &nbsp;but still, even with the current best spam filters, the stream of junk or random e-mails you don&rsquo;t ever really care about&nbsp; does not stop.</p>
<p>What is the real handling? This is going to have to be answered in two parts.</p>
<p>First, I don&rsquo;t have the usual lists of do&rsquo;s and don&rsquo;ts for you in this tip &ndash; just two pieces of advice.</p>
<ol>
<li>You can&rsquo;t just accept that all these junk e-mails are a way of life. If you decide this about anything &ndash; anything in life &#8211; you&rsquo;ve admitted defeat and you lose before you&rsquo;ve even started. I think you will agree that nothing is impossible given enough time and money&hellip; So, don&rsquo;t give up on&nbsp;<em>anything</em>! (and, today especially, not on junk e-mails&nbsp;J&nbsp;).</li>
<li>Secondly, make sure you DO use that &ldquo;unsubscribe&rdquo; button! Often we get so lazy and we don&rsquo;t scroll down, read the fine print and just click on that option. But do that from now on! It ends up saving lots of time because you will no longer receive nonsense which you have to scroll over again and again, delete, etc.</li>
</ol>
<p>Now, the second part I am about to discuss is&nbsp;<em>the</em>&nbsp;real solution for this problem.</p>
<p>What you need is an extremely powerful e-mail filter, which, you think, isn&rsquo;t on the market&hellip; but it is, and I&rsquo;ll get into in a moment.</p>
<p>Do you know those e-mails you receive which just slip through the spam filters or are from people or groups that are not&nbsp;<em>really&nbsp;</em>spammers, but still waste a lot of your time (for example, a group you once donated to and they keep giving various updates&hellip;)? If you take a look at these (somewhat annoying) e-mails you will see that with each one, one or more of the following is always a common denominator &#8211; either the&nbsp;<em>sender</em>, the&nbsp;<em>domain</em>&nbsp;(such as @makemoney.com or @xmailinglist.org), the whole or part of the&nbsp;<em>subject</em>&nbsp;and finally the whole or part of the e-mail&rsquo;s&nbsp;<em>body</em>&nbsp;will be repeating.</p>
<p>So, what if we had a simple and fast way to tell your e-mail software to delete or mark as junk or even file any specific e-mail based on the sender, the domain, the subject or the body? For example, what if your e-mail software would automatically delete any e-mail that has in its body, the phrase &ldquo;Make Five Million in Five Minutes!!&rdquo;?? Voil&agrave;&hellip; our problem would be solved, wouldn&rsquo;t it?</p>
<p>What if you could tell your e-mail software that all messages from &ldquo;<a href="mailto:@standardbank.com">@standardbank.com</a>&rdquo; with the subject line of &ldquo;Monthly Statements&rdquo; will get filed to one specific file named &ldquo;Banking&rdquo; &ndash; automatically? That wouldn&rsquo;t be bad, huh&hellip;</p>
<p>What if ANY e-mail you determine which requires repetitive and similar filing or routing would be dealt with properly,&nbsp;<em>without ever entering your inbox</em>? This would be invaluable, wouldn&rsquo;t it? It would clear your inbox of non-essential communications and, by that, would allow you to better control your inbox and, hence, your future. It would make more time&hellip; and more money!</p>
<p>Well, this all IS possible! and leads to the unavoidable solution&hellip;</p>
<p>You&rsquo;ve seen these e-mail tips have been generated by the TimeMaker team? Have you wondered what this is?</p>
<p>Okay. We can cover this for hours and days, but simply, suffice it to say that TimeMaker is a revolution. It is an extremely advanced tool which takes&nbsp;<em>all</em>&nbsp;components necessary for running a company, or any function therein, puts these components all in one, and then adds more.</p>
<p>Essentially, without TimeMaker, people are held back from their full potential to produce because they are LACKING THE TOOLS OF THEIR TRADE, and much like a carpenter without a saw or hammer, they will not function at their full capacity and the products they present will not be to the best potential level possible.</p>
<p>TimeMaker is&nbsp;<em>extremely&nbsp;</em>powerful&hellip; The answer to the junk e-mail problem and automatic handling of e-mails is ONLY contained in TimeMaker &ndash; no other software &ndash; and is just about 0.1% of the benefits and features it has&hellip;</p>
<p>More on this soon.</p>
<p>This week, I&rsquo;d like you to think about how much time you or your friends spend on unnecessary mail&hellip; I look forward to seeing you next week with Tip #5 &ndash; THE ATMOSPHERE IS EVERYTHING.</p>
<p>As usual, your feedback, comments and questions are not only welcome, but appreciated! Feel free to share this with your friends and colleagues!</p>
<p>For more tips and ideas, see my blog at -&nbsp;<a href="http://tips.timemaker.org/">http://tips.timemaker.org</a></p>
<p>Thank you very much!</p>
<div><strong>Meir Ezra,</strong></div>
<div>Founder &ndash; TimeMaker</div>
<div>&nbsp;</div>
<p><em>This tip was brought to you by TimeMaker (which you now know of) &ndash; the #1 task and project management software in the world &#8211; specializing in saving you time and money.</em></p>
<p>&nbsp;</p>
<p dir="RTL">&nbsp;</p>
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		<title>THE EXCEPTION AND THE BOY WHO CRIED WOLF</title>
		<link>http://tips.timemaker.org/the-exception-and-the-boy-who-cried-wolf/</link>
		<comments>http://tips.timemaker.org/the-exception-and-the-boy-who-cried-wolf/#comments</comments>
		<pubDate>Tue, 27 Dec 2011 05:15:17 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[efficiency]]></category>
		<category><![CDATA[emails]]></category>
		<category><![CDATA[production]]></category>
		<category><![CDATA[task]]></category>
		<category><![CDATA[time saving]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=124</guid>
		<description><![CDATA[Welcome to our 3rd tip! In our last e-mail, &#8220;First In, First Out&#8221;, we discussed the fact that it&#8217;s a necessity to deal with the oldest items in your inbox first &#8211; no matter what &#8211; and only then handle &#8230; <a href="http://tips.timemaker.org/the-exception-and-the-boy-who-cried-wolf/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p>Welcome to our 3<sup>rd</sup> tip! In our last e-mail, &ldquo;<a href="http://tips.timemaker.org/?p=53">First In, First Out</a>&rdquo;, we discussed the fact that it&rsquo;s a necessity to deal with the oldest items in your inbox first &ndash; no matter what &ndash; and only then handle the more recent ones progressively. This is absolutely true &ndash; with just one exception:</p>
<p>For most of us, life is not a quiet and boring road. It is exciting! But it also has an aspect which we all have a certain love/hate relationship with &ndash; PROBLEMS.</p>
<p>There are only two kinds of problems in this world: <em>good</em> problems and <em>bad</em> problems.</p>
<p><span id="more-124"></span></p>
<p>Good problems are those which challenge us but we still feel we can solve and we just love to tackle; while bad problems are those which we feel are overwhelming. We feel like we can&rsquo;t solve them at all.</p>
<p>Many of us don&rsquo;t want problems. If a genie could give you a life with no problems, it would sound like a good idea and you&rsquo;d probably go for it. However, I can <em>promise</em> you &ndash; this would be a boring and useless life, and you would quickly call the genie right back and ask him to give you at least <em>some</em> issues to handle! People love problems because it makes life exciting and gives something to solve!</p>
<p>When you look at a problem and decide it is within your abilities to handle, you will embrace the problem and start handling it &ndash; it will no longer be considered a problem as such &#8211; it will become a challenge!</p>
<p>When you look at a problem and decide you can <em>not</em> solve it, you will ignore it, avoid it, run away from it or freak out. Any of these options are deadly for you and will <em>always</em> worsen the situation (time heals nothing). Of course there is an &ldquo;option b&rdquo; and that is to face and deal with the problem (this is always the correct option with <em>anything </em>in life). The moment you decide to tackle it will be the moment it turns from a problem to a challenge.</p>
<p>So, good problems are considered challenges and bad problems are just considered looming, scary problems.</p>
<p>Problems (not challenges) come about only due to a lack of foresight or planning, and they come in the form of emergencies.</p>
<p>Most people and companies operate on 80% emergencies and 20% planning at best. Therefore, even the best mostly deal with problems and emergencies.</p>
<p>You should know that it <em>is</em> possible (and much easier) to operate on 80% PLANNING and 20% emergencies, and we will cover this subject in further detail in the &ldquo;TO PLAN OR NOT TO BE&rdquo; tip. However, emergencies are a fact of life, you do have to deal with them and yes, they do show up in your inbox as red exclamation points.</p>
<p>We also need to cover the &ldquo;false alarms&rdquo; situation&#8230; People who mark non urgent e-mails as urgent create a kind of false alarm, and if it happens often enough, urgent items start getting ignored. This is no good &ndash; it&rsquo;s like the boy who cried wolf, but for the business world.</p>
<p>So, in light of the &ldquo;<a href="http://tips.timemaker.org/?p=53">First In, First Out</a>&rdquo; rule, the question becomes &ndash; how do you handle the emergencies that come to your inbox?? Do you deal with the oldest items first and then come up to the emergencies? Nope! Here is the exception.</p>
<div>The rules are:</div>
<div style="margin-left: 0.5in; ">1.&nbsp;&nbsp;&nbsp; Handle urgent items first and within a maximum time of four hours.</div>
<div style="margin-left: 0.5in; ">2.&nbsp;&nbsp;&nbsp; Ensure urgent items become rare</div>
<div style="margin-left: 0.5in; ">3.&nbsp;&nbsp;&nbsp; Minimize the frequency of false alarms.</div>
<div style="margin-left: 0.5in; ">&nbsp;</div>
<p>Following the next simple do&rsquo;s and don&rsquo;ts will make sure you properly deal with urgent e-mails or other items.</p>
<div><span style="color:#ff0000;"><strong><em>Do not:</em></strong></span></div>
<div style="margin-left: 0.5in; ">1.&nbsp;&nbsp;&nbsp; Accept that &ldquo;emergencies are a part of life&rdquo;. They are not! They <em>can</em> be dealt with and minimized!</div>
<div style="margin-left: 0.5in; ">2.&nbsp;&nbsp;&nbsp; Fail to handle the people who cry wolf.</div>
<div><strong style="color: rgb(0, 0, 255); "><em>Do:</em></strong></div>
<div style="margin-left: 0.5in; ">1.&nbsp;&nbsp;&nbsp; Most importantly, always handle items marked as urgent within a maximum time of four hours.</div>
<div style="margin-left: 0.5in; ">2.&nbsp;&nbsp;&nbsp; Get your urgent items grouped at the top of your inbox (this can be done if you use advanced e-mail software).</div>
<div style="margin-left: 0.5in; ">3.&nbsp;&nbsp;&nbsp; <em>If you hold an executive position</em>, you must issue a policy defining what you consider as urgent and ensure your staff and public know and apply it! <em>If you don&rsquo;t</em>, you should let friends and colleagues know what should be marked as urgent so they don&rsquo;t create false alarms for you.</div>
<div style="margin-left: 0.5in; ">4.&nbsp;&nbsp;&nbsp; Finally, figure out the source of the emergency! Set up (as an executive) the administrative system so that it will detect and avoid such emergency from happening in the future. If you are not an executive, do the exact same thing in your area of responsibility.</div>
<div style="margin-left: 0.5in; ">&nbsp;</div>
<p>The purpose of this tip is to enable you to efficiently handle urgent tasks and communications and to make them rare! This will save you <em>a lot</em> of time!</p>
<p>Looking forward to seeing you next week with Tip #4 &ndash; HANDLING JUNK EMAILS FOR REAL!</p>
<p>As you know, your feedback, comments and questions are more than welcome! If you like this, odds are your friends will too! Feel free to share this with anyone!</p>
<p>For more tips and ideas, check out my blog at &#8211; <a href="http://tips.timemaker.org/">http://tips.timemaker.org</a></p>
<div>Meir Ezra,</div>
<div>Founder &ndash; TimeMaker</div>
<div>&nbsp;</div>
<div><em>This tip was brought to you by TimeMaker &ndash; the #1 task and project management software in the world &#8211; specializing in saving you time and money.</em></div>
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		<title>FIFO, FIRST IN, FIRST OUT – THE KEY FOR EFFICIENCY</title>
		<link>http://tips.timemaker.org/fifo-first-in-first-out-the-key-for-efficiency-2/</link>
		<comments>http://tips.timemaker.org/fifo-first-in-first-out-the-key-for-efficiency-2/#comments</comments>
		<pubDate>Tue, 20 Dec 2011 06:37:59 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=53</guid>
		<description><![CDATA[So… you’ve arrived at the office and your inbox is full… the question is – how do you go about handling those e-mails (or handling the incoming phone calls, employees&#8217; requests, customers&#8217; complaints or anything else for that matter)? THIS &#8230; <a href="http://tips.timemaker.org/fifo-first-in-first-out-the-key-for-efficiency-2/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p>So… you’ve arrived at the office and your inbox is full… the question is – how do you go about handling those e-mails (or handling the incoming phone calls, employees&#8217; requests, customers&#8217; complaints or anything else for that matter)? THIS is the subject of today’s 2<sup>nd</sup> tip.</p>
<p>But, before we continue, you’ve heard the word “power”, or becoming more “powerful”, thrown around in these tips. It’s important you understand this concept. Let’s stop and define it:</p>
<p>Power equals energy divided by time, or P (power) = E (energy) / T (time).</p>
<p>Simply put, what does this mean? Your power level gets determined by how much energy you have to put into getting something done and then how long that took you. Therefore, you have two options:</p>
<p>1. Increasing your energy levels (a subject we’ll cover in the future), and;</p>
<p>2. Doing your actions in less time – by becoming efficient of course!<span id="more-53"></span></p>
<p>Let’s assume for the moment that your energy is constant. The more time you put on something to get it done, the less powerful you are. A company that takes five years to build a small house is less powerful than a company that takes one year to build the same house. What you must understand is that the only power you can generate comes about with focus and concentration which will bring about less time spent on any given action. One more simple example: Let’s say you wrote a five page document in an hour… if you wrote that same five page document in a half hour, in effect, you’d be <em>creating</em> more time and that would lead to the creation of POWER. Does that make sense?</p>
<p>Well, how is this relevant to e-mails?</p>
<p>When you handle e-mails randomly (picking them based on how easy they are to reply to, etc.), you will inevitably be doing double work. You will spend time on finding the e-mails you “like” and thinking about putting them on the infamous scale between “easy to reply to” and “I don’t even want to think about this thing right now… or for the next three months.” You’ll then come back to some of the e-mails later, maybe repeat this process, and basically you will be allowing “time to come in”, or to be spent unproductively.</p>
<p>We’ve all done it!</p>
<p>Instinctively, we look for the items we think are easiest to deal with and we delay the more “difficult” items. The problem is that those more difficult items become, in our minds, even more difficult to handle every time we look at them!</p>
<p>We are then in a situation where, on one hand, the wasted time is leading to a loss of power through double work, and we have the items that become, in our minds, monsters which we can’t face every time we look at them. This leads one to the feeling where he or she just can’t get up in the morning to go to work, the feeling of being exhausted and one more <em>very </em>important thing &#8211; STRESS.</p>
<p>Stress, by the way, is not what people usually think it is… Stress is <em>only</em> the accumulated backlog you have in your life. If you feel stressed or see others stressed, a light should go off in your head – handle the backlog!!!! …and you will no longer be stressed.</p>
<p>All this leads us to the actual rule…</p>
<p><strong>YOU HANDLE ITEMS FROM THE OLDEST TO THE NEWEST!</strong></p>
<p>In other words, you pick the oldest e-mail or task and handle that first and only then go to the next newer item etc. until you come up to the newest item.</p>
<p><strong>Note:</strong> this rule has only one exception which we will discuss in the next tip.</p>
<p>Failing to apply this rule is the source of the biggest problem in business &#8211; DELAYS!</p>
<p>It is the source of mountains of unhandled work, and in this unhandled work, there actually hides sources of income.</p>
<p>Every time I get a person to handle his unhandled work, we find money in there that should have been collected long ago; we find great ideas and opportunities, we find almost done products and services which <em>can</em> generate income, and so forth… a treasure chest.</p>
<p>The following simple do’s and don’ts will ensure you apply this rule effectively, and other than feeling good and powerful, you will be able to find your treasure chest and allow yourself to make lots of future money. In reality, this rule will rekindle your ability to create a future for you and your company…</p>
<p>Ready?</p>
<p><span style="color: #ff0000;"><strong><em>Do not:</em></strong></span></p>
<ul>
<li>Skim over all your e-mails first reading some randomly, deleting others and then replying to some.</li>
<li>Handle the e-mails or tasks based on which e-mail or task is the easiest first.</li>
</ul>
<p><span style="color: #008000;"><strong><em>Do:</em></strong></span></p>
<ol>
<li>Set your inbox up to be organized based on the received date (oldest at the top).</li>
<li>Handle the oldest e-mails or tasks first - <em>whatever it takes</em>.</li>
<li>Get to zero items in your inbox, apply <a href="http://tips.timemaker.org/?p=16">Tip #1 – YOU TOUCH IT – YOU PLAY IT.</a></li>
</ol>
<p>The above do’s require a mental stamina which, like many things in life, needs to be practiced over time until you can do it routinely. Start practicing and doing it today!</p>
<p><em>The purpose of this tip is:</em></p>
<ul>
<li>To ensure you <em>expand</em> your ability to handle your incoming communication and not get bogged down by the things you choose to not confront.</li>
<li>To maximize your and your company’s ability to make more money and expand.</li>
</ul>
<p>Looking forward to seeing you next week with Tip #3 – The Exception!</p>
<p>Your feedback, comments and questions are more than welcome, and feel free to share this with your friends and colleagues!</p>
<p>For more tips and ideas, check out my blog at - <a href="http://tips.timemaker.org/">http://tips.timemaker.org</a><br />
Meir Ezra,<br />
Founder – TimeMaker</p>
<p><em>This tip was brought to you by TimeMaker – the #1 task and project management software in the world &#8211; specializing in saving you time and money.</em></p>
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		<title>Emails – a blessing or a curse? …the secret !</title>
		<link>http://tips.timemaker.org/emails-a-blessing-or-a-curse-the-secret-2/</link>
		<comments>http://tips.timemaker.org/emails-a-blessing-or-a-curse-the-secret-2/#comments</comments>
		<pubDate>Fri, 16 Dec 2011 21:16:25 +0000</pubDate>
		<dc:creator>meir</dc:creator>
				<category><![CDATA[TM Weekly Tips]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[efficiency]]></category>
		<category><![CDATA[emails]]></category>
		<category><![CDATA[production]]></category>
		<category><![CDATA[task]]></category>
		<category><![CDATA[time saving]]></category>

		<guid isPermaLink="false">http://tips.timemaker.org/?p=26</guid>
		<description><![CDATA[Let’s face it &#8211; e-mails were created for chit chat and not for managing complex business. For that very reason, e-mails are the biggest time eater in today’s business world and all with very limited return&#8230; Most executives notice they &#8230; <a href="http://tips.timemaker.org/emails-a-blessing-or-a-curse-the-secret-2/">Continue reading <span class="meta-nav">&#8594;</span></a>]]></description>
				<content:encoded><![CDATA[<p>Let’s face it &#8211; e-mails were created for chit chat and not for managing complex business. For that very reason, e-mails are the biggest time eater in today’s business world and all with very limited return&#8230;</p>
<p>Most executives notice they are so busy handling e-mails that they have very little time left for actual work or creation of future for their business. Funny as it may sound, e-mails become the modern day slave masters…<span id="more-26"></span></p>
<p>However, you will agree it’s almost impossible to manage without e-mails, and so we face the modern day problem: E-mails – you can’t live with them, you can’t live without them.</p>
<p style="text-align: center;">* * *</p>
<p>After working with thousands of executives and staff, we isolated the secret to coping with the never-ending stream of e-mails and actually becoming productive. To stimulate your taste buds &#8211; the secret is just 14 easy-to-follow rules.</p>
<p>Our personal purpose is to help, and we consider the only value a person has is how much he or she actually helps. Therefore, we have decided to share those secret rules with you totally free and we 100% guarantee and promise you these secrets are literal time makers.</p>
<p>If you are interested in finding out the underlying rules of success and efficiency of top executives, we are about to tell you the rules which have never been published.</p>
<p>Reply to this e-mail with “I love an empty inbox” and you will receive the fourteen e-mail secret rules, and we will send you a rule every week totally free.</p>
<p>Additionally, we promise we will not sell or share your e-mail address with anyone.</p>
<p>Get ready for an empty and handled inbox!</p>
<p>Sincerely Yours,</p>
<p>The TimeMaker team</p>
<p>www.TimeMaker.org</p>
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